Main Duties and Functions of Organizational Elements of the Pharmacist Professional Study Program, Faculty of Medicine, Universitas Brawijaya (PSPA FKUB)
Main Duties and Functions of the Head of the Pharmacist Professional Study Program (PSPA) FKUB
The Head of the Study Program has the following duties:
- Prepare a work program as a work guideline with the principles of efficiency, accountability, and transparency;
- Lead and carry out the managerial function of the study program to control the implementation of the academic activity process and the administration of its supporting activities;
- coordinating with the Head of Department in terms of the preparation of quality policies and quality targets; and
- Managing the implementation of study program education for the achievement of student competencies in accordance with the curriculum that has been set by the faculty leadership in collaboration with related parties (Association/Collegium).
The Head of the Study Program carries out its realization function:
- coordination of all stakeholders to implement and participate in the development of the curriculum created by the Collegium/Association;
- coordination with the head of the department and the secretary of the department as well as the head of the department/laboratory in carrying out academic quality assurance;
- coordination with the Head of Department and Secretary of the Department as well as the Head of Department/Laboratory in preparing plans and accountability for student admissions;
- accountability and cooperation with the Head of the Department and the Secretary of the Department in the preparation of Study Program Accreditation;
- work programs for the development of the quality of education;
- flagship programs that strengthen the existence of study programs based on faculty development plans;
- preparation of plans and coordination of practicum/student field stake activities;
- coordination of the preparation of semester learning plan concepts based on applicable regulations;
- the creation of the division of lecture assignments and lecturers’ teaching load;
- preparation of monitoring instruments for the implementation of lectures and their implementation in accordance with applicable provisions to improve the quality of the Study Program;
- monitoring and achieving competencies and determining the success of student studies, as well as evaluating the length of study of students;
- tracking studies on students, alumni and graduate users;
- input on the performance of lecturers and administrative employees to the head of the department;
- the granting and/or proposal of sanctions for students to the Head of Department in accordance with applicable regulations;
- preparation of study program performance reports either through university databases, and or accreditation forms;
- proposing planning and development of Human Resources; and
- Management of Student-Related Documents (Leave Permits, Permits, Study Extensions and Student Activities).
Main Duties of Education Coordinator
- Administer the Study Program database, archive the entry and exit letters of the Study Program, and coordinate with the Faculty Administration Section related to the tasks of the Study Program.
- Organizing data management in the field of academic administration.
- Carry out functional coordination with the Vice Dean for Academic Affairs.
- Prepare and submit reports on behalf of the Head of Study Program to the Head of the Department.
- Assisting the head of the study program in developing a work program in the development of the quality of education
- Collaborate with departments under the department in making the division of lecture assignments and lecturers’ teaching load
- Management of student-related documents (leave permits, study extension permits and student activities).
Main Tasks of the Curriculum Team
- Planning, review, curriculum concept development, and curriculum evaluation.
- Planning, studying, developing teaching and learning process concepts, and evaluating learning outcomes.
- Planning, study, development of lecturer instructional skill concepts, and concept of study program infrastructure development.
- Convey the results of the activity to the Head of the Study Program.
Main Tasks of the Monev Team
- implementing an Internal Quality Assurance System that is integrated with the Quality Management System and managing the study program database;
- coordinate, plan, monitor and evaluate the implementation of activities in accordance with the work program of the study program;
- coordinating the implementation, monitoring and reporting of the assistance system for the preparation of documents and the preparation of visitation for study program accreditation;
- describe educational quality standards in academic quality documents of study programs;
- carrying out administrative, correspondence and archiving activities; and
- submit a report on the implementation of academic quality assurance of the study program periodically to the Head of the Study Program.
Main Duties of Academic Administration
- coordinate with the Head of Study Program to plan and carry out the socialization of the study program;
- coordinate with the Head of Study Program to admit new students;
- coordinate with the Faculty/Chair/Secretary of the Department/Head of Study Program to register new students;
- coordinate with the Academic Division to plan and compile lecture schedules;
- coordinate with the General Section and Faculty Equipment to prepare teaching and learning process facilities;
- prepare student exam schedules (UTS, UAS, Improvement Exams, Special Exams);
- preparing and carrying out pre-judiciary and judiciary activities (with the Academic Section and the Faculty Finance and Personnel Section);
- prepare student transcripts and diplomas (with BAAK University);
- update EPSBED data every semester;
- coordinating with PJMK to prepare papers related to extraordinary lecturers and guest lecturers;
- coordinate with the curriculum team and the Monev Team to disseminate questionnaires on the evaluation of the teaching and learning process and curriculum;
- coordinate with PJMK to compile grades and socialize exam scores to students; and
- make Manual Procedures and Work Instructions related to academic administration and education.